HR Administration Specialist
Категория: Управление персоналом
Город: Moscow
Требуемый опыт работы: 5 years
Занятость: 5/2
Образование: Higher education (HR, economics, finance or law)
HR Administration Specialist in an international company.


  • Prepare orders for hire, transfer, vacation leave, dismissal of employees (permanent and temporary), as well as other types of personnel orders.
  • Keep register of labor books, make necessary records in labour books of personnel, and keep counting employees' length of service in accordance with the Russian labor legislation.
  • Maintain HR database. Enter information into database about employees; ensure timely update of information in the database.
  • Create and manage personnel files on employees (national & expatriate employees, consultants). Prepare all necessary personnel information as requested by HR management team.
  • Maintain all HR registers (orders, employment agreements, sick leaves, vacations, expat payments.)
  • Prepare all kinds of statistical reports; manage all internal and external data requests for HR data as requested by HR management team. Submit all reports to appropriate state agencies in a timely manner.
  • Prepare different types of reports on personnel turnover, analytical charts on personnel movevement as requested by HR management team.
  • Verify sick leaves certificates in accordance with timesheets data.
  • Work closely with Payroll Accountant on all issues related to payment to employees (timesheets submission, orders submission on vacations and other types of leaves).
  • Accept requests on employees' medical insurance, life insurance and work closely with providers on resolving issues with medical and life insurance (when needed).
  • Prepare all necessary documents to turnover to state archive as per legislative requirements.
  • Explain provisions and regulations of the Russian labor legislation to the employees when necessary.
  • Take all measures to ensure integrity and protection of personal data of the Company employees.
  • Coordinate expatriates' mobilization and On Boarding when and as required.
  • Coordinate the process of obtaining work permits and work visas for expatriate personnel with appropriate state authorities, agencies and specialists within the Company.
  • Cover for other HR Admin Team members during vacation/leave of absence as directed by management.
  • Accomplish various tasks as requested by HR management team.


  • Should have 5-7 years of HR experience in international companies and/or projects.
  • Good knowledge of the Russian Labor Code.
  • Higher professional education - University degree in any of HR, economics, finance, or law preferred.
  • Good administration skills. Accuracy in working with personal and confidential information.
  • Good planning and organizing skills.
  • Strong computer skills: Microsoft Office and 1C database – advanced user, western ERP systems - preferred.
  • Russian – excellent, English – advanced level.
  • Strong interpersonal skills – show respect to others, be able to clearly and patiently explain HR
  • processes and procedures to Company employees at various organizational levels both in writing and verbally.
  • Thrives working in a self directed work environment.
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